1. PROPOSED ADDITIONAL GOALS IN THE AREA OF DOCUMENTARY MANAGEMENT
OBJECTIVES 1.1.1 COORDINATION DOCUMENTARY
Implement THE Telework for the Coordination Document Management Outsourcing to INTER-with Operational Practices that can be optimized and everyday wear with the support of an IT solution that would reduce the problems in the area of document management, allowing to reduce problems, optimizing USE Management Programs, management indicators.
1.1.2 SPECIFIC OBJECTIVES DOCUMENTARY COORDINATION
a) Coordinate, Manage, receive all applications and developments in the contract
b) Establish a set of methods for planning, directing and controlling the production, circulation, organization, storage, location, use, selection and final disposal of the records, based on the provisions applicable in the matter.
c) Provide guidance to staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Virtual desktops, BYOD, Applications: Communication, Support, Management, Registration, collaboration .
d) Determine the essential activities of those responsible for coordinating files, control document management and processing files, concentration and historical respectively, in relation to the management and conservation of documents and files.
e) Apply the Current regulations on management, organization, Inventory, Transfers, Destruction and Scanning files according to the consultation and use in accordance with current laws and document lifecycle.
f) timely, quality and veracity response information, Professionalism in the operation
g) Continuous monitoring of resource availability through lndicators:
i) Follow Up: To visit the staff and monitor the novelties presented at each of the fixed jobs Outsourcing staff.
For the provision of services must comply with the following indicators, which enable the quality, timeliness and user satisfaction, in order to maintain the chain of improvement in the implementation of activities
OBJECTIVES 1.1.1 COORDINATION DOCUMENTARY
Implement THE Telework for the Coordination Document Management Outsourcing to INTER-with Operational Practices that can be optimized and everyday wear with the support of an IT solution that would reduce the problems in the area of document management, allowing to reduce problems, optimizing USE Management Programs, management indicators.
1.1.2 SPECIFIC OBJECTIVES DOCUMENTARY COORDINATION
a) Coordinate, Manage, receive all applications and developments in the contract
b) Establish a set of methods for planning, directing and controlling the production, circulation, organization, storage, location, use, selection and final disposal of the records, based on the provisions applicable in the matter.
c) Provide guidance to staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Virtual desktops, BYOD, Applications: Communication, Support, Management, Registration, collaboration .
d) Determine the essential activities of those responsible for coordinating files, control document management and processing files, concentration and historical respectively, in relation to the management and conservation of documents and files.
e) Apply the Current regulations on management, organization, Inventory, Transfers, Destruction and Scanning files according to the consultation and use in accordance with current laws and document lifecycle.
f) timely, quality and veracity response information, Professionalism in the operation
g) Continuous monitoring of resource availability through lndicators:
i) Follow Up: To visit the staff and monitor the novelties presented at each of the fixed jobs Outsourcing staff.
For the provision of services must comply with the following indicators, which enable the quality, timeliness and user satisfaction, in order to maintain the chain of improvement in the implementation of activities
1. EXTERNAL AND INTERNAL ANALYSIS
2. 1 INTERNAL ANALYSIS.
Identifying strengths and weaknesses have been detected or experienced in developing activities office document management in relation to the activities of Correspondence and file. To do identify what were the main successes and failures and tried to explain briefly in terms of strengths and weaknesses.
Figure 4: Balanced Scorecard
Source: https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEga82jYMmFruamzSk0n7K2lTozgIvuW5ReqK5_KrFpefyXf_hOdZ1_FQyq4p3xHsIEY4vwnDRKCu-N8Diohz_4zDO84D0rdTDAU4diQE_A6U6D8EnrgcVMzj6YN6QbWFn4laRb1uvetT00/s1600/analisis-FODA.gif
EXTERNAL ANALYSIS 2.2.
The process of identifying opportunities and threats from the environment standards with the General Archive of the Nation etc.
PROCESS: Document Management
This process aims to define and direct all administrative activities and techniques aimed at planning, management and organization of the documentation produced and received the Company, from its origin to its final destination, in order to facilitate their use and conservation, and is headed Outsourcing Administrative Coordinator, who must ensure its functioning according to the applicable regulations, as well as the Committee on Administration Archive, design and implement document management program, develop and update tables document retention and valuation documentary, provide guidelines for securing files management, central and historical, promoting the culture of document management, document control and records, and management of internal and external correspondence.
Documents associated with this process are:
· Characterization Process
· Guide to File Organization
· Manual Document Management
· Measures for Control of Documents; Internal Documents Master List, List Master of External Documents and nomogram.
· Measures for Control of Records; List Master Record
· Measures for handling internal and external correspondence
2. 1 INTERNAL ANALYSIS.
Identifying strengths and weaknesses have been detected or experienced in developing activities office document management in relation to the activities of Correspondence and file. To do identify what were the main successes and failures and tried to explain briefly in terms of strengths and weaknesses.
Figure 4: Balanced Scorecard
Source: https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEga82jYMmFruamzSk0n7K2lTozgIvuW5ReqK5_KrFpefyXf_hOdZ1_FQyq4p3xHsIEY4vwnDRKCu-N8Diohz_4zDO84D0rdTDAU4diQE_A6U6D8EnrgcVMzj6YN6QbWFn4laRb1uvetT00/s1600/analisis-FODA.gif
EXTERNAL ANALYSIS 2.2.
The process of identifying opportunities and threats from the environment standards with the General Archive of the Nation etc.
PROCESS: Document Management
This process aims to define and direct all administrative activities and techniques aimed at planning, management and organization of the documentation produced and received the Company, from its origin to its final destination, in order to facilitate their use and conservation, and is headed Outsourcing Administrative Coordinator, who must ensure its functioning according to the applicable regulations, as well as the Committee on Administration Archive, design and implement document management program, develop and update tables document retention and valuation documentary, provide guidelines for securing files management, central and historical, promoting the culture of document management, document control and records, and management of internal and external correspondence.
Documents associated with this process are:
· Characterization Process
· Guide to File Organization
· Manual Document Management
· Measures for Control of Documents; Internal Documents Master List, List Master of External Documents and nomogram.
· Measures for Control of Records; List Master Record
· Measures for handling internal and external correspondence
Specific objectives within the Coordinator should keep track of the novelties presented at each of the fixed jobs Outsourcing staff, which I think you can through the service through the mode of Telecommuting.
Whereas a new modality in our environment, we Orient staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Virtual desktops, BYOD, Applications: Communication, Support, Management, Registration, collaboration.
In order to publicize the implementation of the Project Management Document area and contribute to the improvement of the Company, employees must share with the basics to undertake and understand the magnitude of this project.
Whereas a new modality in our environment, we Orient staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Virtual desktops, BYOD, Applications: Communication, Support, Management, Registration, collaboration.
In order to publicize the implementation of the Project Management Document area and contribute to the improvement of the Company, employees must share with the basics to undertake and understand the magnitude of this project.
Functions Coordination Document Management
To ensure proper organization and conservation of archives, the Guidelines require that each agency or entity may have a file area coordinator. . In the case of INTER-the Coordination of files attached to the Deputy Manager of Administration shall have the following functions:
1. Support the Information Committee in establishing specific criteria for the organization and maintenance of records;
2. Prepare and submit to the Committee on Information archival procedures to facilitate access to information;
3. Develop, in coordination with processing files, concentration and historical overview of the archival classification, the catalog of available documentary and the general inventory of the agency or entity.
4. Coordinate actions pending files;
5. Establish and develop, in coordination with the Department of Human Resources, a training and consulting for the company archives.
6. Coordinate assessment procedures and fate of documentation, based on current regulations and standards established by the General Archives
Nation and
7. Coordinate with the department, activities aimed at automating the files and electronic document management.
8. Monitoring: Perform visits every three months to keep track of the novelties presented in outsourcing during the execution of the service.
Transverse Components Telecommuting
Teleworking has 3 basic components for execution:
LEGAL
Act 2008 1221
Decree 884 of 2012
Resolution 2886 of 2012
PRINCIPLES
Reversibility
Willfulness
Equality
TECHNOLOGICAL
Telecommunications: fixed transmission media and Mobile
User Devices: Virtual desktops, BYOD
Security: Policy Information Security
IT Infrastructure: Data Center, Cloud Computing
Applications: Communication, Support, Management, Registration, collaboration.
ORGANIZATIONAL
ADMINISTRATIVE
Team leader
Project
Management Systems
Costs and Budgets
To ensure proper organization and conservation of archives, the Guidelines require that each agency or entity may have a file area coordinator. . In the case of INTER-the Coordination of files attached to the Deputy Manager of Administration shall have the following functions:
1. Support the Information Committee in establishing specific criteria for the organization and maintenance of records;
2. Prepare and submit to the Committee on Information archival procedures to facilitate access to information;
3. Develop, in coordination with processing files, concentration and historical overview of the archival classification, the catalog of available documentary and the general inventory of the agency or entity.
4. Coordinate actions pending files;
5. Establish and develop, in coordination with the Department of Human Resources, a training and consulting for the company archives.
6. Coordinate assessment procedures and fate of documentation, based on current regulations and standards established by the General Archives
Nation and
7. Coordinate with the department, activities aimed at automating the files and electronic document management.
8. Monitoring: Perform visits every three months to keep track of the novelties presented in outsourcing during the execution of the service.
Transverse Components Telecommuting
Teleworking has 3 basic components for execution:
LEGAL
Act 2008 1221
Decree 884 of 2012
Resolution 2886 of 2012
PRINCIPLES
Reversibility
Willfulness
Equality
TECHNOLOGICAL
Telecommunications: fixed transmission media and Mobile
User Devices: Virtual desktops, BYOD
Security: Policy Information Security
IT Infrastructure: Data Center, Cloud Computing
Applications: Communication, Support, Management, Registration, collaboration.
ORGANIZATIONAL
ADMINISTRATIVE
Team leader
Project
Management Systems
Costs and Budgets
HUMAN RESOURCES
Plant
Contract Types
Managing Change
Entailment
1. FOREIGN KEY SUCCESS
Coordination must have the strategic objectives of the organization, in terms of activity and productivity. This requires that measures and ensure obtaining the necessary information in advance to act and correct if necessary, factors such as:
ü The personal commitment of each employee.
ü The level of attention on a task of each individual.
ü The degree of daily productivity in relation to the uptime of each person.
To meet these goals must work within an environment within an environment as Teleworker, we must implement indicators that will enable the Coordination meet customer's requirements.
INDICATORS:
Outcome indicators: refer to the terms of completion of a task. Example: meeting the goal of delivering invoices, policies, contracts through a workflow.
Performance indicators: They provide performance information associated with a task. The metrics that provide help to identify weaknesses, strengths and opportunities for improvement. Example: evaluation of length delivery to contract record, personal, legalization allowances etc.
Performance indicators: They are related to the reasons for success or related to the ability to achieve an activity. Example: degree of customer satisfaction after the attention in the area of Document Management.
Indicators of efficiency is determined based on the ability to perform work under conditions of economy of resources and time setting. Example: average time to serve the file. (Log Services)
If we provide a service with excellence, increase business productivity, generate sustainable mobility, lower real estate costs, travel to other cities, expanding a global market we have to implement telework in a favorable environment and bring Indicators.
HOW TO CREATE A FAVORABLE ENVIRONMENT
------------------------
TELETRABAJO
Plant
Contract Types
Managing Change
Entailment
1. FOREIGN KEY SUCCESS
Coordination must have the strategic objectives of the organization, in terms of activity and productivity. This requires that measures and ensure obtaining the necessary information in advance to act and correct if necessary, factors such as:
ü The personal commitment of each employee.
ü The level of attention on a task of each individual.
ü The degree of daily productivity in relation to the uptime of each person.
To meet these goals must work within an environment within an environment as Teleworker, we must implement indicators that will enable the Coordination meet customer's requirements.
INDICATORS:
Outcome indicators: refer to the terms of completion of a task. Example: meeting the goal of delivering invoices, policies, contracts through a workflow.
Performance indicators: They provide performance information associated with a task. The metrics that provide help to identify weaknesses, strengths and opportunities for improvement. Example: evaluation of length delivery to contract record, personal, legalization allowances etc.
Performance indicators: They are related to the reasons for success or related to the ability to achieve an activity. Example: degree of customer satisfaction after the attention in the area of Document Management.
Indicators of efficiency is determined based on the ability to perform work under conditions of economy of resources and time setting. Example: average time to serve the file. (Log Services)
If we provide a service with excellence, increase business productivity, generate sustainable mobility, lower real estate costs, travel to other cities, expanding a global market we have to implement telework in a favorable environment and bring Indicators.
HOW TO CREATE A FAVORABLE ENVIRONMENT
------------------------
TELETRABAJO
Figure 6: In the Telework
Source: Adaptation of PowerPoint Presentation: "Methodology for implementation of Telework in Antioquia". Telework Workshop. Sena - Ministry of Information Technologies and Communications
Medellín 29 Sep-2014.
2. RELATIONSHIP BETWEEN CAUSE EFFECT FACTORS
IMPLEMENTATION SCHEME TELETRABAJO
-----------------------
Figure 7: Implementing Telework
Source: Adaptation of PowerPoint Presentation: "Methodology for implementation of Telework in Antioquia". Telework Workshop. Sena - Ministry of Information Technologies and Communications
Medellín 29 Sep-2014.
Source: Adaptation of PowerPoint Presentation: "Methodology for implementation of Telework in Antioquia". Telework Workshop. Sena - Ministry of Information Technologies and Communications
Medellín 29 Sep-2014.
2. RELATIONSHIP BETWEEN CAUSE EFFECT FACTORS
IMPLEMENTATION SCHEME TELETRABAJO
-----------------------
Figure 7: Implementing Telework
Source: Adaptation of PowerPoint Presentation: "Methodology for implementation of Telework in Antioquia". Telework Workshop. Sena - Ministry of Information Technologies and Communications
Medellín 29 Sep-2014.
5. DEFINING STRATEGIC OBJECTIVES
1. I intend to achieve strategic objective is to create a new work schedule in the form of management through web and web 2.0 tools. Implementing Telework for Coordination Document Management in the Enterprise and phase with respect to our external customers.
2. To achieve the objective of implementing telework for Coordination Document Management must Orient staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Desktop virtual, BYOD, Applications: Communication, Support, Management, Registration, collaboration.
1. I intend to achieve strategic objective is to create a new work schedule in the form of management through web and web 2.0 tools. Implementing Telework for Coordination Document Management in the Enterprise and phase with respect to our external customers.
2. To achieve the objective of implementing telework for Coordination Document Management must Orient staff development outsourcing of functions across different applications of technological component: fixed transmission Media and Mobile Devices User: Desktop virtual, BYOD, Applications: Communication, Support, Management, Registration, collaboration.
Source: Adaptation of PowerPoint Presentation: "Methodology for implementation of Telework in Antioquia". Telework Workshop. Sena - Ministry of Information Technologies and Communications
Medellín 29 Sep-2014.
Medellín 29 Sep-2014.
In this selective process need of collaborators Teleworking will be able to develop productive functions with the use of ICT from home or elsewhere previously defined
